Location: McLean, VA 22102 (Ideally, commute distance to client Office)
Duration 6 months Contract - Hybrid/ Remote - W2 Only
JOB DESCRIPTION
The Marketing Event coordinator plays an essential role in assisting Field Marketing Managers and Specialist in the planning and coordination of a mix of virtual field marketing activities. This role requires strong organizational skills and initiative, ability to manage a volume of tasks, and attention to detail.
Event Logistics
• Event logistics for virtual programs targeting the sales regions, including technical trainings, seminars, webcasts, and relationship building
• Secure resources required for each program via related online portal, including technical resources, program materials, calendar invites, etc.
• Event materials – ensure that materials are delivered to all program participants, coordinating with fulfilment vendor to ensure timely and accurate delivery
• Ensure setup readiness - registration check-in (virtual), virtual platform links are accurate and ready to receive guests, all reminders sent, and follow up
communications sent
Marketing Automation
• Developing invitations and registration sites/landing pages working in SplashThat platform (training provided)
• Uploading lead lists
Budgeting and Payment Processing
• Assist Field Marketing Specialist in maintaining budget accuracy, per Field Marketing Specialist's direction
Team Coordination and Management
• Weekly/Monthly Sales Team communications to ensure awareness of upcoming Programs
• Maintain regional marketing calendars
Requirements
• Proficiency in using spreadsheets (Excel, Google Sheets) and Microsoft Outlook
• Ability to effectively manage a high volume of tasks with accuracy and timely Completion
• Sense of urgency and follow-through
• Detail oriented, specifically spelling and grammar proficiency, proofreading invitation copy, accuracy in written communications
